Registration will close on August 1, 2018. If maximum capacity is reached before this date, the conference registration will be closed prior to this deadline.
Participation is not guaranteed until the full payment of the registration fee is received.
Participants will receive a confirmation email from our registration system after successful conference registration. An invoice of the registration fee will be available and downloadable from your personal ConfTool account (www.conftool.com/efa2018).
Please print a copy of your confirmation to be shown at the conference registration desk. Participation is not guaranteed until the full payment of the registration fee is received.
If you wish to modify or purchase additional tickets, please contact the efa2018 [at] imperial [dot] ac [dot] uk (subject: Modification%20-%20additonal%20tickets) (conference organizers).
For events which have limited availability, places will be given to those who pay first.
If you are unable to attend, you are welcome to nominate someone else to attend in your place at no additional cost. Please advise substitutions by writing to the efa2018 [at] imperial [dot] ac [dot] uk (subject: Substituion) (conference organizers). Please note:
We understand that members who have registered for the conference may have to cancel their registrations due to unforeseen circumstances. While we try to accommodate cancellations to the best of our ability, any cancellation, especially late ones, put EFA 2018 in a difficult situation. Due to the size of the conference, we have to make many of our arrangements well in advance and therefore cancellations come at a cost to EFA 2018. Consequently, the EFA 2018 organizers have developed a cancellation and refund policy that takes into account the needs and preferences of the conference and the participants. As such, please note that cancellation requests for an already confirmed registration will be processed according to the following schedule.
Cancellations need to be made in writing to the efa2018 [at] imperial [dot] ac [dot] uk (subject: Cancellation%20-%20EFA%202018) (conference organizers). Refunds will only be made to the payment method originally used to purchase the ticket. We are not responsible for the potential differences in the exchange rate. Taxes are not refundable.
An administrative fee of GBP 40 will be withheld from all refunds:
If payment has already been made, credit card disputes cannot be used to obtain a refund. In order to receive a refund, you have to follow the procedure described above.
In the event that the meeting is cancelled by the EFA 2018 Organizing Committee, or for any reason or any factor out of the control of the Organizing Committee, such as force majeure, natural disasters, weather conditions, acts of terrorism, or any other cause beyond the control of the EFA 2018 Organizing Committee, which results in the EFA 2018 Annual Meeting not taking place; the EFA 2018 Organizing Committee will try to make all possible efforts to reschedule the Annual Meeting. In such cases, it is entirely the decision of the local EFA 2018 Organizing Committee to decide on the refunds of the registration fee. The liability of the organizers shall be limited to the refund and they shall not be liable for any other loss, cost or expense, however caused, incurred or arising. In particular, the EFA 2018 organizers shall not be liable to refund any travel or hotel costs incurred by delegates or their organizations.
Delegates and accompanying partners are advised to take out comprehensive insurance, including travel insurance.
Any collection costs incurred will be the responsibility of the debtor.
The EFA 2018 Organizing Committee will not accept any liability for death, injury, any loss, cost or expense suffered for any person (including accompanying persons or partners or attendant caregivers) in or outside of the conference locations. In particular, the organizers will not accept any liability for losses arising from the provision or non-provision of services provided by hotel companies or transport operators. Nor can the organizers accept liability for losses suffered by reasons of war, including threat of war, riots and civil strife, terrorist activity, natural disasters, weather, fire, flood, drought, technical, mechanical or electrical breakdown within any premises visited by delegates and/or partners in connection with the meeting, nor losses suffered for reasons of industrial disputes, governmental action, registrations or technical problems, which may affect the services provided in connection with the meeting.
The EFA 2018 Organizing Committee reserves the right to use any photograph/video taken at any event, without the expressed written permission of those included within the photograph/video. The EFA 2018 Organizing Committee may use the photograph/video in publications or other media material produced, used or contracted by the EFA 2018 Organizing Committee including but not limited to brochures, invitations, books, newspapers, magazines, television, and websites.
Any person or organization not affiliated with the EFA 2018 may not use, copy, alter or modify EFA 2018 Annual Meeting photographs, graphics, videography or other, similar reproductions or recordings without the advance written permission of an authorized designee from the EFA Annual Meeting.
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